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What is Supply Chain Management?

In Opera 3, Purchase Orders, Invoices, Delivery Notes and Statements can be batch created as PDFs and e-mailed directly from within the system using Supply Chain Management.

Integrate sales, purchasing and stock with financial management to automate the delivery of customer orders with effective stock management. Respond to demand for products and pricing quickly and effectively to maintain customer loyalty and customer satisfaction, and you have the complete control required to manage the supply chain management aspects of your business.

>>> See it in action Watch the pre-recorded Supply Chain Management webinar.

  • Opera 3 Supply Chain Management applications:
    • Stock Control
    • Stocktake
    • Sales Order Processing
    • Purchase Order Processing
    • Bill of Materials

    Stock Control

    Designed to simplify the way you manage the stock requirements of your business. Supporting various costing methods, it tracks your stock movements even across multiple warehouses. Quarantine warehouses can be used to inspect goods prior to them being moved into stock and you can also apply different cost and selling prices for each warehouse, allowing you to arrange your stockholding how you like.

    Stocktake

    Stock takes are an important part of maintaining the accuracy of a stock control system. Knowing that your stock levels are accurate means that you can take sales orders from your customers, confident that your delivery dates will be met. It also means that your stock holding accurately reflects your requirements so your purchasing and manufacturing decisions are made based on your actual stock positions. This reduces the need to hold expensive excess stock, improving cash flow and potentially reducing insurance cover.

    Opera 3 Supply Chain Management

    Sales Order Processing

    Generates sales documents, applies customers special price lists, discounts and credit limits. Also provides back to back order processing facilities when circumstances dictate, as well as part-progression of sales documents. Allocation and picking provides even greater control over the sales and delivery cycle.

    Purchase Order Processing

    Generates purchase documents through to supplier invoices, whilst the re-order facility assists in maintaining and controlling stock at their optimum levels. Multiple supplier documents can be optimised, creating one document for progression to a purchase order. Matching of receipts and supplier invoices back to the purchase order provides tighter control over stock and financial management.

    Opera 3 Supply Chain Management

    Bill of Materials

    Provides fast and accurate manufacturing information including work in progress, assembly structure detail, where used or assembly cost reports and batch/serial item location from works orders. It features automatic work order generation from sales orders, batch works order progression and a comprehensive enquiry facility. Assembly structures can be simple or complex, including sub assemblies and components such as raw materials, labour or description only. The kitting function allows further flexibility by enabling works orders to be raised and receive the build quantity of the finished assembly into stock in a single process.
  • Stock

    Unlimited Stock Records Create unlimited records with extended description, sell and cost price, sale and next price, stock category, sales and supply code analysis and links to multiple warehouses
    Multi-Warehouse Create multiple warehouses. Define movements, cost and sell price, minimum stock and re-order levels for individual stock items
    Traceability Stock items can be serial or batch traceable with traceable history for up to 999 months
    Stock Valuation Value stock by a variety of methods, including FIFO by transaction cost, warehouse last cost and average cost
    Receipts & Returns Goods Received Note and Return to Vendor document processing
    Transfers Transfer stock from one warehouse to another or one to many warehouses, using a distribution table
    Profiles Group stock items together, including stock holding, costing, traceable and issuing information
    Integration Real time or batch update to the Nominal Ledger. Automated and seamless integration to all other Supply Chain Management applications for complete stock management.
    Enquiry Detailed enquiry facilities with criteria selection for specific results. Full transaction drilldown at stock record and warehouse level
    User Definable Views Define stock views with up to 6 levels of analysis with criteria filtering, graphical representation and transaction drilldown. Also includes easy export to Microsoft Excel
    Global Price Changes Perform global changes of cost or sell price for stock items, categories or warehouses, by value or percentage
    Attachments Attach notes, memos, files or images to stock items
    Comprehensive Reporting An extensive range of reports are provided as standard
    Customisable Stock Control can be customised to suit the specific requirements of your business
    Context Sensitive Help Comprehensive and easy to use Help facilities

    Bill of Materials

    Multi-level Create multi-level structures, with unlimited components per level and sub-assembly definition (including phantom)
    Work in Progress Control the progression of Works Orders from creation to completion, including interim stages, allocation, issue and return of components
    Automatic Works Order Generate Works Orders based on warehouse stock re-order levels, or as a result of a back-to back Sales Order
    Works Order Movements Control the movement of components in relation to assembly structure and build method required
    Works Order Progress Allows batch progression of Works Orders to all Work in Progress stages Includes Works Order detail drilldown and materials list
    Kitting Option to raise and complete a Works Order in one process, resulting in the immediate uplift of stock. Definable per assembly
    Modify Structure The structure of the assembly can be modified per Works Order, to allow for specific customer requirements or component substitution
    Traceability Create batch or serial number traceable assembly structures, including traceability at component level
    Integration Seamless integration with Stock and optional links to SOP and Costing
    Assembly Cost Update Keep build costs up to date in relation to fluctuating component stock prices
    Attachments Attach notes, memos, files or images to assembly records
    Enquiry Detailed enquiry facilities with criteria selection for specific results, including Works Order detail drilldown and materials list.
    Comprehensive Reporting An extensive range of reports are provided as standard
    Customisable Bill of Materials can be customised to suit the specific requirements of your business
    Context Sensitive Help Comprehensive and easy to use Help facilities

    Purchase Order Processing

    Document Processing Create Documents containing products, non-stocked items and description only lines. Supplier discounts are automatically applied where applicable
    Order Processing Create Purchase Orders containing products, non-stocked items and description only lines. Supplier discounts are automatically applied where applicable
    Optimise Individual lines from multiple Documents against one supplier can be optimised together to create one Document
    Models Define template Documents or Orders against supplier records to be used as the basis for a new Document or Order. Quantities may be amended and lines may be added or removed
    Re-Order The re-order function creates Documents or Purchase Orders based on stock or warehouse re-order quantities
    Find Document Search and locate Purchase Documents or Orders from any supplier record
    Match Receipts of goods can be matched to the original Purchase Order quantities. Supplier Invoices can be matched to the Order or the Goods Received Note (GRN)
    Satisfy Manually satisfy Orders that a supplier is unable to fulfil, therefore making them complete.
    Supplier Product File Contains information such as cost price, lead time, economic order quantity and vendor rating, to assist with Order processing and the Re-order functions>
    Definable Document References User-defined, self-incrementing Document and Purchase Order references. Option available to allow user input of Purchase Order reference if required
    Integration Seamless integration with Costing, SOP, Stock, PIR and Purchase Ledger
    Global Price Changes Perform global changes of cost prices for supplier products by value or percentage
    Comprehensive Reporting An extensive range of reports are provided as standard

    Customisable POP can be customised to suit the specific requirements of your business
    Context Sensitive Help Comprehensive and easy to use Help facilities

    Invoicing/Sales Order Processing

    Document Creation Caters for Sales Documents, Pro-formas, Quotations, Orders, Deliveries, Invoices and Credit Notes
    Document Progression Progress Documents to the required stage without the need to re-key information. Full edit facilities are also available prior to Invoice.
    Discounts Define line, quantity break and chain discount tables, for an individual or group of customers. Discounts and special prices are automatically applied when processing Sales Documents.
    Special Prices Define special price lists with sale price, next price and quantity breaks, for an individual or group of customers
    Batch Processing Process multiple Documents by account, route or warehouse. An option to consolidate multiple Orders to one Delivery note and Invoice is also available
    Repeat Invoice Process repeat or contract invoices in batches by customer and due date, determined by contract dates and frequency, eg monthly, quarterly, annually, weekly
    Part Processing * Part progress documents on a line by line basis to the required stage, eg customer call-off orders
    Model Quotes Create template Quotes against customer accounts for progression to Orders. Quantities can be changed and lines added or removed if required
    Definable Document References User-defined, self-incrementing Document references. Option available to allow user input of Order, Delivery and Invoice references.
    Integration Seamless integration with Costing, Stock, Sales and Nominal Ledgers
    Global Price Changes Perform global changes of sell, sale or next price for price lists or warehouses by value or percentage
    Document Find Search and locate Sales Documents (Pro-formas, Quotations, Orders, Deliveries, Invoices and Credit Notes) from any customer record
    Allocation * Define stock to Order allocation criteria that best suits your company stock management policy. Pick lists can be produced automatically after allocations have been confirmed
    Picking * Produce picking lists based on allocated stock levels or outstanding Order quantities. Pick lists can be ordered by customer, route, warehouse or bin location
    Back to Back * From SOP, immediately generate Purchase Orders or Documents in POP, and Works Orders in BOM. Alternatively, use back to back processing facilities in POP or BOM to batch process requests
    Comprehensive Reporting An extensive range of reports are provided as standard
    Customisable Invoicing or SOP can be customised to suit the specific requirements of your business
    Context Sensitive Help Comprehensive and easy to use Help facilities

    * Sales Order Processing only

With Opera 3 Business Intelligence tools you get precisely what you need to know without wasting valuable time.

With Opera 3, you have advanced intelligence working for you; and it's not just us saying that: Pegasus XRL has won awards for its features, while Pegasus Dashboards will revolutionise the way you view the information you need.

  • Pegasus XRL

    Pegasus XRL allows Microsoft Excel to access live data in Opera 3 at the click of a mouse, so you don’t have to copy and paste, re-key or work out formulas. For years, accounting system users have had to struggle with complicated and inflexible reporting tools that are supposed to make things easier. In reality, they make extracting data into Excel a real trial.

    >>> See it in action Watch the pre-recorded Pegasus XRL webinar.

    Pegasus XRL Management Reports

    XRL brings such struggles to an end. Pegasus XRL is our award-winning Business Intelligent application which seamlessly links your Opera 3 financial information with Microsoft Excel in a couple of simple steps.

    Features

    Seamless Integration with Microsoft Excel Access XRL features within Microsoft Excel
    Summary or Detailed Reports Reports are easily created using the XRL Report Wizard
    Powerful Designer The XRL Report Designer allows reports to be designed and styled to your exact requirements
    Transaction Drilldown Not only can XRL produce reports rapidly, but it also provides multi-level drilldown to the underlying transactions
    Report Library Keep useful reports in a central repository for immediate access at any time
    Dynamic Links Cells in Excel can be dynamically linked to Opera 3, ensuring the latest information is always displayed
    Cube Analysis Allows data to be manipulated in many ways. Cube analysis allows data to be:
    • Sliced (eg breakdown company turnover by customer)
    • Diced (see which products customers buy)
    • Drilled (see details of every invoice for that customer and product)
    • Charted (provides a concise and clear visual representation of the data)
    • Distributed (results can be saved as an Excel spreadsheet or in Adobe Acrobat (PDF) format
    Pivot Table Creation Simply tick a box to produce an XRL report as an Excel Pivot Table for further data manipulation
    Data Send Allows Nominal Budgets, Price Lists and Stock Adjustments to be easily uploaded from Pegasus XRL to Opera 3
    Macro Manager Allows non-technical users to automate their Excel Workbooks
    Security Access to data is fully controlled by the Opera 3 Security Manager
    CRM XRL reports seamlessly against CRM
    Pegasus CIS In addition to Opera 3, XRL can report against all variants of Pegasus CIS
    Operations II In addition to Opera 3, XRL can also be used with Operations II, our manufacturing solution

  • Pegasus Instant Messenger (PIM) 

    Pegasus Instant Messenger (PIM) helps release the business-critical information held within your system via pro-active alerts. PIM is Opera 3’s unique real-time reporting, scheduling and instant messaging tool, designed to address the challenges organisations face when attempting to manage and distribute business information. 

    Opera 3 Business Intelligence tools - PIM 

    In today's age, nobody can afford to wait for monthly or weekly management reports to determine the health of their business; PIM automatically distributes real-time, business-critical information in the form of a discreet pop-up instant message, as and when you need it.

    Features

    Schedule and Distribute Reports Instruct the system to run specific reports at a scheduled time and day
    Configure Reports Reports are easy to create using simple or advanced wizards.
    Report Archive Easily display a list of reports you (or another user) have received historically using the Message Manager
    Instant Messaging Avoid e-mail spam and clutter by using Instant Messaging to distribute reports. Popups appear on users screens using a colour coded message to announce the priority and availability of new reports
    Instant Notes Record a time and date stamped note for a colleague and use the PIM framework to send it to them
    PIM Chat Use the PIM Instant Messenger framework to contact and collaborate with other users
    E-mail Reports For remote offices or contacts select to distribute reports by e-mail
    Widely Available PIM is available to all users on the network
    Operations II In addition to Opera 3, PIM can also be used with Operations II, our manufacturing solution
    Context Sensitive Help Comprehensive and easy to use Help facilities
  • Pegasus Dashboards 

    Pegasus Dashboards gives you a visual representation of key business data in real time, in a wide range of formats and with powerful drilldown to the underlying data. This allows the management team to easily identify trends and issues and take immediate action. 

    >>> See it in action Watch the pre-recorded Pegasus Dashboards webinar. 

    Pegasus Dashboards 

    Each operator can define their own individual Dashboards, depending on their role and responsibility. Critical information relating to each area can be tracked such as sales performance, KPIs or stock levels. Therefore if you are a managing director, financial manager or head of sales, you can have your own Dashboards designed to fit the way you see the business
  • Reporter

    Report Manager Allows users to easily create their own reports, to supplement those already provided. Select the report basis (table), field order and sequence and define relational and logical operators
    Batch Reporting Allows a batch of reports to be run in a single process
    Security Apply security access to newly created reports
    Append to Report Menu Allows reports to be appended to the associated module report menu
    Report Output Includes output to screen, printer and file. Reports can also be exported in various formats for further data manipulation
    E-mail Allows reports to be e-mailed to remote offices or colleagues
    Context Sensitive Help Comprehensive and easy to use Help facilities


    EC VAT

    Countries Create Country codes for those countries your company trades with
    Transport Modes Create Transport Mode codes, to be shown on the Supplementary Declaration
    Transaction Nature Create Nature of Transaction (NoTC) codes for reporting purposes
    Commodity Codes Create Commodity Codes to classify goods for reporting purposes
    Delivery Terms Create codes that define the terms of delivery, to be shown on the Supplementary Declaration
    ESL Report The EC Sales List report can generate an XML upload file for transmission to HMRC via their website.
    Comprehensive Reports Comprehensive ESL, SD and VAT reports and audit trail reports are all available
    Context Sensitive Help Comprehensive and easy to use Help facilities

Opera 3

Pegasus Opera 3

Pegasus Opera 3 is a complete business solution: it can be fully integrated throughout your business, removing the need to run separate finance, payroll, CRM or service systems.

Dynamics Nav

Microsoft Dynamics Nav

Microsoft Dynamics NAV is a very powerful, flexible and affordable complete business management solution for small and mid-sized organisations that helps to simplify and streamline highly specialised business processes.

Sage 200

Sage 200

Sage 200 is a business wide software solution for your growing business. It manages your finances, customers and business insight in one solution.

Prospectsoft

Prospectsoft

Customer Relationship Management Software Solutions (CRM Software) from ProspectSoft Ltd provided by Profile offers market leading flexibility, integration and mobility.

Business Hours

Our support Hotline is
available over 8 hours a day

Monday-Friday: 9am to 5:30pm
Weekend: Closed

Contact Us

Sales and Solutions enquiries
Tel: 08000 195101 / 01442 236311
Fax: 01442 236337
email: info@profile.co.uk

Support and Technical enquiries
Tel: 0845 066 0099
Fax: 0845 066 0090
email: support@profile.co.uk

Our Office

  • Hemmel

    Profile

    9 Progression Centre
    Mark Road
    Hemel Hempstead, Hertfordshire
    HP2 7DW
    Tel: 01442 236311
    Fax: 01442 236337

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