Total Business Solutions from Profile...

WELCOME to The Profile Group of companies. No matter what line of business you are in, with increasingly demanding and global marketplaces, you will need effective business management and IT systems to enable you to remain competitive and profitable. Profile can help you. We provide hardware, software, networking, consultancy, training, maintenance and support services of the highest quality, which will constitute a total business solution for your organisation...

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  • For our current and prospective Microsoft NAV customers, Zetadocs for Microsoft Dynamics NAV is a Microsoft certified software solution that automates the production and delivery of business documents to reduce costs, and allows electronic filing in NAV of emails and paper documents.

    By automating delivery via email, Zetadocs for NAV significantly reduces the cost of paper, consumables and postage, as well as saving time printing, collating and packaging documents to send.

    Zetadocs for NAV also allows incoming emails, faxes or scanned documents to be captured and filed electronically alongside documents sent from NAV. This ensures that all information is available from a secure, central location for instant retrieval.

    • Email any NAV report directly from Dynamics NAV
    • Bulk emailing of personalised invoices, statements and reminders
    • Automatic addressing of emails, consolidate multiple emails to the same recipient
    • Flexible control over adding standard attachments like terms & conditions
    • File copies automatically in a choice of electronic archives

    • Quickly and easily capture incoming documents, emails and faxes, allowing instant access from a secure, central location
    • Reduce the cost of filing, indexing, storing and retrieving information
    • Avoid misfiled or lost documents, emails and faxes by securely filing electronically, also providing disaster recovery
    • Improve the efficiency of sales, purchasing, and other document approval processes
    • Ease compliance to corporate or regulatory guidelines by filing documents electronically
    • Reduce your carbon footprint by recycling more paper, and reducing unnecessary printing of emails

    Click to watch >> Zetadocs Drag & Drop archiving

    • Empower colleagues who don't have NAV by giving them direct access to information
    • Improve customer service by allowing more staff to deal with customer queries or disputes, speeding resolution
    • Ensure that staff can get access to documents when they need them with multiple people able to access the same files
    • Reduce audit times by ensuring that all information is immediately available

    Zetadocs Approvals offers simple approval of purchase invoices on screen for companies that use Microsoft Dynamics NAV. It is a cloud service built on the highly scalable Microsoft Cloud, managed for you by experts to offer a reliable service at anytime from anywhere. Accessed from all popular browsers, Zetadocs Approvals leads to faster sign‑off of purchasing documents for better relationships with suppliers, helping ensure the smooth operation of your supply chain.

    • Approve anywhere at anytime - Review purchase invoices alongside all supporting documentation whilst on the go, without requiring direct access to NAV
    • Faster purchase approvals - Workflows route documents to the right budget holder instantly, wherever they are geographically, reducing the risk of lost paperwork
    • Improved control and visibility - See where each purchase is in the approval process to quickly identify where delays and hold-ups occur and take appropriate action

    Click to watch >> Zetadocs approvals webinar

    Share Zetadocs for NAV editions
    Zetadocs for Microsoft Dynamics NAV is available in four editions based on your individual requirements:
    • Capture Essentials
      The 'Essentials' edition of Capture provides off-the-shelf, essential functionality for electronic filing. For more information on the capabilities please take a look at the More Information PDF.

    • Deliver Essentials
      The 'Essentials' edition of Deliver provides off-the-shelf, essential functionality for electronic document delivery. For more information on the capabilities please take a look at the More Information PDF.

    • Capture and Deliver Plus
      The 'Plus' editions provide the opportunity to customize or fully automate capture and delivery to meet your specific organization or industry requirements. For more information on the Plus editions, please contact us to discuss your requirements.

    • Zetadocs Expenses

    You can view an extensive list of benefits, features and further information about the product range from the datasheets that can be found in the More Information box on the left. If you would like to find out more about how Zetadocs can integrate with your current IT solutions, please contact us on 08000 195101 to discuss this further with a member of our sales team.
  • Dynamic Foundations is a solution developed within the Microsoft Dynamics NAV 2009 system, which has been customised by Encode to meet the needs of businesses operating in the construction and allied industries.

    Dynamic Foundations provides an up-to-date view of operations across your construction based organisation. Information is consolidated into the centralised Microsoft Dynamics NAV 2009 system making it easier to access and compare data. Users can generate Key Performance Indicator reports, track costs and measure profitability throughout the life of a project, assess operational efficiency and produce meaningful comparisons.

    Main features:
    • Keep tight control of job costs/budgets.
    • Analyse jobs by job task (e.g. materials, labour).
    • Construction industry KPIs.
    • Subcontractor management including payment valuations.
    • Contract sales management including valuations.
    • Flexible cost value reconciliation functionality.
    • Fully integrated system with Dynamics NAV 2009.
    • Real time enquiries.
    • Full reporting suite.

    This solution will make your company tax compliant as well as bringing superior efficiencies to your contract management. Dynamic Foundations utilises the functionality of NAV 2009 to great effect, examples of specific modules are as follows:
    • Contract sales
      The contract sales module allows full control over your relationship with your customers including applications, certifications, contract sales invoicing, contract sales cash receipts, retention and VAT processing, configurable processing.

    • Subcontractor processing
      Total control and visibility over your dealings with your subcontractor partners, including valuations, subcontractor payments, retention and VAT processing, HMRC accredited online verification and monthly return submission.

    • Job costing
      The standard NAV 2009 modules are significantly enhanced to suit the planning and reporting needs of the construction and specialist contractor sectors.

    • Cost value reconciliation (CVR)
      Fully user-customisable quick and full versions with check-out and check-in to Microsoft Excel. Approval routines for adjustments are available as are reversing journals. Liabilities of individual subcontractors can be adjusted.

    • Plant
      The full-feature Dynamic Foundations plant module offers you total control over all aspects of internal and external plant.

    • Costed Payroll
      Complete time-sheeting, costing and payroll (with HR capability) suite within NAV 2009, fully integrated to Foundations' job ledgers and the general ledger. Full HMRC accreditation and online processing.

    Once armed with your business aims and budget allowances we will recommend the solution options most suitable for you. If you would like further information on Dynamic Foundations or Profile and Encode partnership, please download the PDF in from the More Information box on the left, or contact us.
Opera 3

Pegasus Opera 3

Pegasus Opera 3 is a complete business solution: it can be fully integrated throughout your business, removing the need to run separate finance, payroll, CRM or service systems.

Dynamics Nav

Microsoft Dynamics Nav

Microsoft Dynamics NAV is a very powerful, flexible and affordable complete business management solution for small and mid-sized organisations that helps to simplify and streamline highly specialised business processes.

Sage 200

Sage 200

Sage 200 is a business wide software solution for your growing business. It manages your finances, customers and business insight in one solution.



Customer Relationship Management Software Solutions (CRM Software) from ProspectSoft Ltd provided by Profile offers market leading flexibility, integration and mobility.

Business Hours

Our support Hotline is
available over 8 hours a day

Monday-Friday: 9am to 5:30pm
Weekend: Closed

Contact Us

Sales and Solutions enquiries
Tel: 08000 195101 / 01442 236311
Fax: 01442 236337

Support and Technical enquiries
Tel: 0845 066 0099
Fax: 0845 066 0090

Our Office

  • Hemmel


    9 Progression Centre
    Mark Road
    Hemel Hempstead, Hertfordshire
    HP2 7DW
    Tel: 01442 236311
    Fax: 01442 236337


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